You can set up the appearance of the word index on the Word Index tab. You can also reduce the number of words in the word index. Click the following link for instructions: Excluding Words from the Word Index.
Use the following procedure to set up the layout for the word index:
Select File à Page Setup à Word Index from the menu bar. The Page Setup dialog box opens with the Page tab displayed.
Select the options as follows:
Margins
Settings: Click the Settings drop-down list to designate the type of margin. You can select a pre-determined setting, or select Custom to create your own margins.
Left, Right, Top, Bottom: Enter the size of the margins in inches (0.5 = ½ inch).
Header and footer
Font and Size: Click the Font and Size drop-down lists to select the font and size for the headers and footers.
Bold: Click this option to print the headers and footers in bold text.
Print on each condensed page: Click this option to print a header and footer on each page of a condensed transcript.
Cover page
Print: Click this option to print the cover page.
Blank page after, if duplex: Click this option if you want the back side of the cover page to be blank when you duplex print. For example, if you select this check box, Page 1 of the transcript prints on the front of the next page, rather than the back of the cover page.
Click the Border tab. Use this tab to designate how borders look on printed pages. The external border is the border around each page. The internal border is drawn between condensed pages and between word index columns.
External Border
Style: Click the Style drop-down list to select the number of lines for the border.
Top, Left, Right, Bottom: When a check mark is next to these options, a border prints on the top, left, right, and bottom of the page. Clicking a check mark makes the check mark disappear and causes the border in that area not to print.
Shadow: Click this option to print a shadow around all four borders; you must select all four borders (top, left, right, bottom) to print a shadow.
Internal Border
Style: Click the drop-down list to select a style for the internal border.
Columns: Click the drop-down list to select the number of columns for the index.
Font: Click the drop-down list to select the font type for the word index. Times New Roman is the standard.
Size: Click the drop-down list to select the size of the font for the word index.
Include number of hits next to words: Click this option to display next to the word the number of times the word is mentioned in the document.
Display words on separate lines: Click this option to display the words on one line and line and page numbers on the next.
Automatic: Click this option if you want E-Transcript Manager to automatically assign page numbers to the word index.
Start at ___: Click this option if you want to start the page numbering at a number you specify. Type the number at which you want to start page numbering. For example, if the last page of the transcript is 132, you may want to start numbering the word index at 133.
Click the Numbering tab and select the options as follows:
Page numbers
Font: Click the drop-down list to select a font type.
Size: Click the drop-down list to select the font size.
Bold: Click the Bold option to print page numbers in bold type.
Align drop-down list: Click this option to designate where you want the page number to print. Click <None> for no page numbers.
Swap sides on even-numbered duplex pages: Click this option to print the page numbers on the outside edge of each page when duplex printing.
Print 'Page' with Page number: Click this option to print the word Page with each page number (for example, Page 1).
Page number in brackets [1]: Click this option to print brackets around the page number.
Click the Apply button.
Click the OK button.