Instructions for Your Clients

The first time you send clients a PTX file, you may want to send it and the Viewer on a diskette. Clients can then install the E-Transcript Viewer and open the PTX file. After that you can e-mail PTX files to clients, and when they double-click a PTX file in an e-mail, the PTX file automatically accesses the Viewer.

For instructions on making a Viewer disk, click the following link: Creating a Viewer Disk

Procedure for Your Clients

You may want to copy the text below into an e-mail and send it to your clients, or you may print this topic (click the Print button at the top of this window) and send it to your clients with the diskette.

Use the following procedure to install the E-Transcript Viewer, and, if a PTX file is on the same diskette as the Viewer, refer to Step 5 for instructions on copying the PTX file to the computer's hard drive.

  1. Insert the diskette into the A: drive of the computer.

  2. From the Windows desktop, click Start, click Run and then A:envsetup in the Run dialog box; that is, click the Start button just like you do when you are shutting down Windows and then click Run.

  3. Click the OK button. The system states that it intends to install E-Transcript Viewer.

  4. Click the OK button. The file is installed.

  5. Copy the PTX file on the diskette to a directory on the computer. Below are detailed instructions for creating a directory and copying the PTX file into it.

    1. Right-click (click the right button on your mouse) the Windows Start button.

    2. Click Explore. This action opens Microsoft Explorer, a tool for browsing your computer, which is not to be confused with Microsoft Internet Explorer, a tool for browsing the World Wide Web.

    3. In the left-hand pane, navigate to the System C: drive and click it.

    4. Select File New Folder from the menu bar. In the right-hand pane, a folder appears with the words "New Folder" highlighted.

    5. Type PTX Files in place of the words "New Folder" and press the Enter key on your keyboard.

    6. In the left-hand pane, navigate to the A: drive and double-click it. The files on the diskette display in the right-hand pane.

    7. Click the PTX file once, click the Edit menu, and then click Copy.

    8. Navigate to the C: drive in the left-hand pane and double-click it.

    9. In the right-hand pane, navigate to the PTX Files folder and double-click it.

    10. Select Edit Paste from the menu bar. You have now copied the file from the A: drive to the new folder PTX Files on your C: drive.

  1. After you copy the PTX file to your C: drive, double-click it from within Microsoft Explorer. The PTX file automatically accesses the E-Transcript Viewer and launches the file.