Use the following procedure to set up the layout for a condensed transcript:
Select File à Page Setup à Condensed Transcript from the menu bar. The Page Setup — Condensed Transcript dialog box opens with the Page tab displayed.
Select the options as follows:
Margins
Settings: Click the Settings drop-down list to designate the type of margin. You can select a pre-determined setting, or select Custom to create your own margins.
Left, Right, Top, Bottom: Enter the size of the margins in inches (0.5 = ½ inch).
Header and footer
Font and Size: Click the Font and Size drop-down lists to select the font and size for the headers and footers.
Bold: Click this option to print the headers and footers in bold text.
Print on each condensed page: Click this option to print a header and footer on each page of a condensed transcript.
Cover page
Print: Click this option to print the cover page.
Blank page after, if duplex: Click this option if you want the back side of the cover page to be blank when you duplex print. For example, if you select this check box, Page 1 of the transcript prints on the front of the next page, rather than the back of the cover page.
Click the Border tab. Use this tab to designate how borders look on printed pages. The external border is the border around each page. The internal border is drawn between condensed pages and between word index columns.
External Border
Style: Click the Style drop-down list to select the number of lines for the border.
Top, Left, Right, Bottom: When a check mark is next to these options, a border prints on the top, left, right, and bottom of the page. Clicking a check mark makes the check mark disappear and causes the border in that area not to print.
Shadow: Click this option to print a shadow around all four borders; you must select all four borders (top, left, right, bottom) to print a shadow.
Internal Border
Style: Click the drop-down list to select a style for the internal border.
Click the Text tab. Use the Text tab to select font characteristics for full-sized and style pages. Notice that Courier New is selected by default. It is the recommended font for full-sized pages. The note below provides details.
Note: It is recommended that you select a fixed-width font (also called monospace) for full-sized pages to avoid problems in line length. Because E-Transcript does not wrap text to another line, a variable-width (also called proportional) font may cause some problems in appearance on full-sized pages. An example of a fixed-width font is Courier New. An example of a variable-width font is Times New Roman.
Full-sized transcript pages
Font: As noted above, it is recommended that you accept the default font for full-sized pages, Courier New.
Size: It is recommended that you accept the default, Auto.
Bold: Click the Bold option to print full-sized pages in bold (not recommended, bold is hard to read when overused).
Expand font by ___ between letters: Click this option to add space between letters to expand the length of the line. Click the drop-down list to select the number of points you want between each letter.
No header first page: Click this option to prevent headers from printing on the first page.
Line numbers in margin: Click this option to print the line numbers in the margin rather than as part of the text of each line. This will be outside the border, if one exists.
Spacing
Double spacing: Click this option to insert a blank line between each line of text. This option may not be used in conjunction with the Use full page height option.
Use full page height: Click this option to make the text fill the entire page vertically.
Alternate Font Pages
Font: Click the drop-down list to select a font type for the style pages.
Size: Click the drop-down list to select the font size for the style page.
Bold: Click the Bold option to print style pages in bold.
The first __ and the last __ pages: Click this option and type the appropriate numbers in the blank spaces. For example, if you want the first two pages and the last page to print as alternate font pages, type 2 in the first blank space and 1 in the second blank space.
Click the drop-down list to select Q/A bolding. You have the following options:
Questions only: Click this option to print the questions in bold.
Letter Q only: Click this option to make the letter Q bold.
Answers only: Click this option to print the answers in bold.
Letter A only: Click this option to make the letter A bold.
Questions and answers: Click this option to print both questions and answers in bold.
Letters Q and A: Click this option to make the letters Q and A bold.
None: Click this option to ensure neither questions nor answers are bold.
Speaker Bolding: Click this option to bold speaking that is not question and answer, for example, when attorneys are speaking with the judge.
Click the Numbering tab and select the options as follows:
Page numbers
Font: Click the drop-down list to select a font type.
Size: Click the drop-down list to select the font size.
Bold: Click the Bold option to print page numbers in bold type.
Align drop-down list: Click this option to designate where you want the page number to print. Click <None> for no page numbers.
In margin/In text: Click In margin to make the page number print in the margins of the page (the header or the footer). For example, if you have a border drawn around the page and you select In margin, the line number prints outside the border and in the margin. Click In text to print the page numbers within the borders of the page.
Page number in brackets [1]: Click this option to print brackets around the page number.
Swap sides on even-numbered duplex pages: Click this option to print the page numbers on the outside edge of each page when duplex printing.
Print 'Page' with Page number: Click this option to print the word Page with each page number (for example, Page 1).
Line Numbers
Font: Click the drop-down list to select a font for the line numbers.
Size: Click the drop-down list to select the font size for the line numbers.
Bold: Click the Bold option to print bold line numbers.
Line Numbers in parentheses: Click this option to place the line numbers in parentheses.
Skip first __ and the last __ pages: Click this option and type the appropriate numbers in the blank spaces. For example, if you want the first two pages and the last page to print without page numbers, type 2 in the first blank space and 1 in the second blank space.
Print timestamps
Font: Click the drop-down list to select a font for the timestamps.
Size: Click the drop-down list to select the font size.
Bold: Click the Bold option to print timestamps in bold type.
Align drop-down list: Click this option to designate where you want the timestamps to print. Click <None> for no timestamps.
In margin/In text: Click In margin to make the timestamps print in the margins of the page (the header or the footer). For example, if you have a border drawn around the page and you select In margin, the timestamps print outside the border and in the margin. Click In text to print the timestamps within the borders of the page.
Click the Condensed tab. Select the options as follows:
Layout
Font: Click the drop-down list to select a font for condensed print.
Layout: Click the drop-down list to select the number of condensed pages you want to print on each sheet of paper, for example, 2 columns x 2 rows (four per page).
Order: Click the drop-down list to select vertical or horizontal layout for condensed pages.
Page
Numbers: Click the drop-down list to indicate the position of the page numbers. Click <None> to disable this option.
Order: Click the drop-down list to select the location for page numbers that are on each sheet (in addition to the page numbers on each condensed page). Click <None> to disable the option.
Range: Click the drop-down list to select the location for the page range. For example, pages 2-5 would appear on the first condensed 2x2 page if the first page is full-sized. Click <None> to disable the option.
Print these pages full-sized
The first __ and the last __ pages: Click this option and type the appropriate numbers in the blank spaces. For example, if you want the first two pages and the last three pages to print full-sized, type 2 in the first blank space and 3 in the second blank space.
All unnumbered pages: Click this option to print all unnumbered pages full-sized.
None: Click this option to prevent any page from printing full-sized.
Space for handwritten notes
Align: Click the drop-down list to select the location for handwritten notes. Click No Notes Space to disable the option.
Add center column note space: Click this option to create a center column for notes.
Click the Advanced tab. You can apply advanced transcript spacing, a unique transcript identifier, and signed transcript options on the Advanced tab.
Advanced Transcript Spacing
Vertical space inside header footer ___ ½ points: Enter the number of ½ points for vertical space below the header and above the footer.
Horizontal space to right of line numbers ___ chars: Enter the number of characters to add space between the line numbers and the transcript text.
Unique transcript identifier
Print unique identifier at bottom of every page: Click this option to print a unique identifier at the bottom of each page. Signed transcripts always print the unique identifier.
Signed Transcripts
Print signature details at bottom of every page: Click this option to print the details of your electronic signature at the bottom of every page.
Print signature image on signature page: When you enroll with the RealLegal Electronic Signature Service, RealLegal personnel scan your signature. Click this option to affix your signature to the signature page.
Annotations
Print annotations with color: Click this option to print annotations with color.
Active issues: Click this option to print only active issues with color.
All issues: Click this option to print all issues with color.
Click the Apply button.
Click the OK button.